Data Security

Data Security

At Alan Neal & Associates, Inc., the security and safety of your information is a primary concern. Our strategic partner, *Analytix Solutions LLC., designed, implemented and manages our security system. To ensure maximum security for our clients, Analytix developed a unique proprietary system called AuthentiConnect, which employs sophisticated industry standard encryption technologies coupled with Analytix own secure authentication system to enable safe access to your data over the internet. This system addresses data security concerns at two levels:

Online Data Security

Encryption: All communication between a computer accessing online data and our data servers is encrypted with the industry standard RC4 encryption algorithm using the VeriSign 128 bit Secure Socket Layer(SSL) with Extended Validation technology, an encryption technology that mirrors that used by U.S. commercial banks for online data security.

Authorized Access: Firewalls and intrusion –detection devises prevent unauthorized electronic access to servers. Each user in the client organization is required to log on to its servers via an authentication system using a unique password and username.

Secure Data Center: All client data is stored in a SAS70Type 11 certified data center. SAS70 is an international recognized standard that ensures your data is protected using industry-leading best practices. The data center features include biometric and card access controls, 24/7/365 on site security, state-of-the-art fire detection, suppression and monitoring, N+1 building power redundancy, AC power plant with batter and generator backup

MA CRM 17.00 Compliant: Our systems are complaint with the recently introduced Massachusetts regulation that covers the storage, processing and transmission of key financial data such as name, social security numbers and financial account information. This online data security regulation defines standards for encryption, access controls, firewalls, OS patches, data transmission and monitoring.

Machine Specific Access: If requested by clients, our system can enforce login so that user access is limited to that user’s physical machine. This additional level of data security prevents usage from home and random remote computers.

Financial Controls

Check Processing: Enables only an authorized person to login to the data servers and print the checks locally.

Bank Account Access: Alan Neal & Associates does not require any access to your bank accounts.

No Physical Records: The Alan Neal & Associates, Inc. process is completely paperless and stored at our SAS70 compliant data center, with clients sending all documents to us in electronic form via either fax or scanned images.

Access Control to Data by User: Our system enables clients to specify what portions of the financial information can be viewed by each user. This allows clients to limit access to sensitive information.

Audit Trail: Our workflow system tracks each transaction entered into the system so that we know when a transaction is added or changed within the system.

*Alan Neal & Associates, Inc. and Analytix Solutions, LLC. have an alternative practice structure. The two companies are separate and independent legal entities that work together to serve clients’ business needs.

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